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Groupifly Terms of Service and Privacy Policy

Effective Date: 11th October, 2024

Welcome to Groupifly, a platform designed to connect pilots and aviation enthusiasts. This document outlines the combined Terms of Service ("Terms") and Privacy Policy ("Policy") that govern your use of the Groupifly platform. By using Groupifly, you agree to comply with the Terms and the Privacy Policy as set forth below.

If you do not agree with any part of this document, please do not use our service.

1. Acceptance of Terms

By accessing or using Groupifly, you acknowledge that you have read, understood, and agree to be bound by these Terms and Privacy Policy. This agreement constitutes a legally binding contract between you and Groupifly.

2. Eligibility

To use Groupifly, you must have an Infinite Flight Community (IFC) account in good standing in accordance with the Infinite Flight Community’s terms of service. By using the platform, you represent and warrant that you meet these eligibility requirements.

3. Authentication and Cookies

Groupifly requires users to authenticate using Google to access the platform:

  • Google Authentication: You must log in with your Google account. By doing so, you allow Groupifly to access your Google-associated email address, which will be retained for operational purposes only (e.g., account-related notifications or security purposes).
  • Mandatory Cookies: Groupifly uses cookies to manage user sessions and facilitate authentication. Rejecting or disabling cookies will prevent you from logging in and using the service. While these cookies do contain some personally identifiable account information (PII) they are strictly used for essential functionality and are not used for tracking users either within Groupifly or on third-party sites.

4. Privacy and Data Collection

4.1 Google Authentication and Email

When you authenticate using Google, your Google-associated email address is shared with Groupifly. This email address is used solely for operationally-necessary purposes, such as managing your account and sending necessary communications (e.g., security alerts). Groupifly will not use your email for marketing purposes or share it with third parties unless required by law.

4.2 Cookies and Analytics

  • Cookies: Groupifly uses cookies to maintain user sessions and facilitate authentication. These cookies are not used to track users.
  • Cloudflare Web Analytics: We use Cloudflare Web Analytics to gather aggregate and anonymous data about platform usage. This data is fully anonymised and does not collect any PII. It is used solely for improving user experience and platform functionality.

4.3 IFC Username and Data

To enhance your experience on Groupifly, we require your Infinite Flight Community (IFC) username to retrieve your IFC grade and IFATC rank (if applicable). This information will be visible to other users on the platform for community engagement purposes. By providing this information, you consent to its visibility and use within Groupifly.

4.4 User Chat and Content

Groupifly enables users to chat with one another. The content of these chats will be retained for as long as necessary to maintain platform operations. However, chat content will only be visible to the users participating in the conversation. Groupifly does not share chat content outside of these users unless required for operational reasons or as required by law.

5. User Responsibilities and Conduct

When using Groupifly, you agree to:

  • Use the platform only for lawful purposes and in a manner that respects the rights and privacy of other users.
  • Not engage in any harmful, offensive, or inappropriate behaviour, including but not limited to spamming, phishing, or distributing malicious software.
  • Refrain from sharing harmful or offensive content in the chat feature, and not to target, insult, or make derogatory comments about an individual’s or group’s identity, including national, ethnic, linguistic, cultural, class, biological sex, gender or political ideology.

Groupifly reserves the right to delete your chat messages and/or terminate or suspend your account for violations of these terms.

6. Account Security

You agree to immediately notify Groupifly of any unauthorised use or security breach related to your account. Groupifly will not be liable for any losses or damages caused by your failure to maintain the confidentiality of your account.

7. Data Security

Groupifly takes reasonable measures to protect the security of your personal information. While we strive to safeguard your data, no system is completely secure. You acknowledge and accept that Groupifly cannot guarantee the absolute security of your data.

8. Limitation of Liability

To the fullest extent permitted by law, Groupifly and its affiliates, officers, directors, employees, and agents will not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of your use or inability to use the platform, even if we have been advised of the possibility of such damages.

9. Termination

Groupifly reserves the right to terminate or suspend your account at any time, without prior notice, for any reason, including but not limited to violations of these Terms or suspicious activity. Upon termination, you will lose access to Groupifly.

You may also terminate your account at any time by discontinuing use of the platform. However, certain information may be retained as required by law or for legitimate business purposes.

10. Modifications to the Terms and Privacy Policy

Groupifly reserves the right to modify these Terms and Privacy Policy at any time. Changes will be posted on the platform, and the "Effective Date" at the top will be updated accordingly. Your continued use of the service after any changes means you agree to the updated Terms and Privacy Policy.

We encourage you to review this document periodically to stay informed of any updates.

11. Governing Law

These Terms and Privacy Policy are governed by and construed in accordance with the laws of England and Wales. Any disputes arising out of or related to these Terms or the platform will be resolved in the courts located within England.

12. Contact Us

If you have any questions or concerns about these Terms of Service and Privacy Policy or wish to request the data we hold about you or to ask to delete this data, please contact us at [email protected].